Freight Appointments Ltd. values its reputation and is committed to maintaining the highest level of ethical standards in the conduct of its business affairs. The actions and conduct of the organisation’s staff as well as others acting on the organisation’s behalf are key to maintaining these standards.
The purpose of this document is to set out the organisation’s policy in relation to bribery and corruption. The policy applies strictly to all employees, partners, agents, consultants, contractors and to any other people or bodies associated with Freight Appointments Ltd. within all offices, areas and functions.
Acts of bribery or corruption are designed to influence an individual in the performance of their duty and incline them to act in a way that a reasonable person would consider to be dishonest under the circumstances.
Bribery can be defined as offering, promising or giving a financial (or other) advantage to another person with the intention of inducing that person to act or to reward them for having acted in a way which a reasonable person would consider improper under the circumstances. Corruption is any form of abuse of entrusted power for private gain and may include, but is not limited to, bribery.
Bribes are not always a matter of handing over cash. Gifts, hospitality and entertainment can be bribes if they are intended to influence a decision.
For high risk areas, consider some of the following points:
The Bribery Act 2010 came into force on 1st July 2011. Under that Act, bribery by individuals is punishable by up to 10 years imprisonment and/ or an unlimited fine. If the organisation is found to have taken part in bribery or is found to lack adequate procedures to prevent bribery, it too could face an unlimited fine.
A conviction for a bribery or corruption related offence would have severe reputational and/or financial consequences for the organisation.
Freight Appointments Ltd. will not tolerate bribery or corruption in any form.
The organisation prohibits the offering, giving, solicitation or acceptance of any bribe or corrupt inducement, whether in cash or in any other form:
This policy is not intended to prohibit the following practices provided they are appropriate, proportionate and are properly recorded
It may not always be a simple matter to determine whether a possible course of action is appropriate. If you are in any doubt as to whether a possible act might be in breach of this policy or the law, the matter should be referred to Danny Barnes who is the organisation’sCompliance Officer for Legal Practice (COLP).
The organisation will investigate thoroughly any actual or suspected breach of this policy, or the spirit of this policy. Employees found to be in breach of this policy may be subject to disciplinary action which may ultimately result in their dismissal.
Bribery can be a risk in many areas of the organisation. Below are the key areas you should be aware of in particular:
The prevention, detection and reporting of bribery or corruption are the responsibility ofall partners and employees of the practice. If you become aware or suspect that an activity or conduct which is proposed or has taken place is a bribe or corrupt, then you have a duty to report this to the COLP without delay.